The Opportunity

Since 2016, the Bureau of Justice Assistance’s Comprehensive Opioid, Stimulant, and Substance Use Program (COSSUP) has supported jails, prisons, and community corrections agencies by providing financial and technical assistance to plan, develop, and implement comprehensive efforts to identify, respond to, treat, and support those impacted by substance use. The Bureau of Justice Assistance’s work has emphasized the force-multiplying power of partnership and collaboration across the public health, behavioral health, and public safety sectors. Over 110 grants have been awarded that focus on implementing or expanding evidence-based treatment in jails and prisons between FY17 through FY22.

Rulo Strategies leads the Jails/Prisons, Reentry, and Community Corrections Training and Technical Assistance initiative for the COSSUP program. A primary focus of the technical assistance initiative is improving access to medications for addiction treatment for the justice-involved population in community and corrections settings.

What We Are Looking For

We are looking for independent consultants with a wide range of professional backgrounds who can serve as subject-matter experts to the project and assist grantees as they implement their projects. We are seeking consultants with a background in:

• Corrections/Jail Administration

• Community Corrections (probation, parole, pretrial services)

• Correctional health care

• Addiction medicine

• Community-based healthcare

• Community-based behavioral health treatment

• Public health

• Implementation science

Consultants may assist in a variety of ways, including:

• Serving on workgroups to inform practice or provide national guidance.

• Conducting needs assessments to determine grantee needs.

• Supporting grantees in implementing their grant-funded project.

• Helping grantees problem-solve as they encounter specific barriers or challenges during implementation.

• Serving as a trainer at national, regional, or state trainings.

• Providing training at a grantee site.

• Presenting on webinars.

• Co-facilitating a weekly learning session with a group of grantees.

• Developing checklists or other materials to help grantees during implementation.

Consultants with expertise in any of the following areas are encouraged to apply:

• Providing substance use disorder-101 and medication-assisted treatment-101 education to corrections staff.

• Providing substance use disorder-101 and medication-assisted treatment-101 education to community corrections (probation) staff.

• Establishing a universal screening or assessment process to identify substance use or co-occurring disorders in correctional settings.

• Implementing withdrawal management protocols in corrections settings.

• Supporting the implementation or expansion of medication-assisted treatment (MAT) in a correctional setting.

• Providing evidence-based substance use disorder treatment and recovery support pre-release.

• Incorporating peer recovery support in correctional settings.

• Working with community corrections/community-based partners to continue treatment and recovery support services upon release to the community.

• Working with state agency partners to enroll or reenroll individuals in Medicaid at the time of release.

• Working with correctional healthcare providers to overcome barriers at the institution, program, regulatory, or system levels.

• Working with correctional leadership to overcome barriers at the institution, program, regulatory, or system levels.

• Implementing contingency management programs in corrections settings.

• Supporting rural jails and their partners to implement or expand MAT in correctional settings.

• Establishing mobile MAT programs.

• Establishing or supporting MAT programs in corrections settings via teleservices.

• Working with probation staff to coordinate access to MAT upon release into the community.

These services will be provided on an as-needed basis to Rulo Strategies by agreement described in specific task orders and based on the terms outlined in the agreement with Rulo Strategies.

Selection Criteria

During the review process, we will focus primarily on the following criteria to evaluate responses that meet the minimum qualifications:

• Your qualifications and experience.

• Your familiarity with the issues and initiatives associated with this project.

• Your work experience.

• Prior experience serving as a subject-matter expert or consultant.

• Your availability.

Compensation

Rulo Strategies compensates COSSUP consultants at a rate of $100 an hour. The only exception to this established rate is consideration for medical professionals.

Application Process

To apply, please submit your resume or CV at this link and answer a few questions about your background.

Applications will be accepted on a rolling basis.

Location

Fully remote

Who We Are

At Rulo Strategies, we harness the power of collaboration to create solutions that transcend traditional boundaries. We specialize in finding solutions to the most pressing criminal justice and behavioral health challenges facing our nation’s communities. Our team values trust, creativity, flexibility, efficiency, respect, and a commitment to delivering results that matter.

Who Are Our Clients

We work with various local and federal government agencies (e.g., probation offices, jails, and treatment providers) to improve their response to substance use for justice-involved individuals. We support peer-to-peer exchanges, develop training, provide technical assistance, and develop tools to educate practitioners on best practices. A priority for Rulo Strategies is supporting collaboration across agencies and working with rural communities. Please check out our website for more information.

Who You Are

You love a detailed to-do list, exhale in happiness when you see a consistent and tidy file structure on your computer, are detail-oriented and professional, have mastered using styles in Word to maintain a consistent structure within your document, are eagle-eyed and notice when a word is capitalized that shouldn’t be capitalized, you can’t stand when fonts don’t match within a document and have higher expectations for yourself than we might ever have of you. You also excel at turning discussions into actionable steps, ensuring nothing falls through the cracks. You are a communication pro who knows how to keep everyone informed and aligned, you know how to manage up and across, and you have a knack for juggling multiple priorities with ease.

The Role

As a Client Services Coordinator, you will be the Chief Cat Herder and the backbone of our project teams, supporting Project Directors in facilitating consultative actions with government and government-related entities. Your day will involve everything from scheduling meetings and preparing agendas and materials to tracking and executing action items and ensuring thorough follow-up. You will play a key role in maintaining our high standards of organization, communication, and execution.

Key Responsibilities

• Meeting & Calendar Management: Prepare and distribute agendas and presentation materials, compile necessary documents and materials, and schedule and facilitate virtual meetings, ensuring all logistics are handled smoothly.

• Minutes and Notes: Listen actively during meetings to identify key action items, summarize key points, and ensure they are communicated promptly to impacted stakeholders (Project Directors, Project Manager, Clients, etc.). We value our client’s privacy and data ownership, so we don’t currently use AI tools to track minutes.

• Client Communication: Handle scheduling and confirmation of client meetings, draft and send follow-up communications, and maintain a detailed log of all client interactions to ensure smooth and professional client relationships.

• Multitasking: Manage multiple projects and deadlines concurrently, keeping everything on schedule and moving forward smoothly.

• Follow-through: Ensure all action items are tracked and completed, communicating timely updates to relevant stakeholders.

What deliverables will you take ownership of?

• Presentation Creation: Design and create impactful PowerPoint presentations, incorporating data and graphics to convey key messages clearly. Review and edit presentations to ensure clarity, coherence, and visual appeal.

• Research: Conduct research, gather information, and compile summary reports to support new projects.

• Client Communication: Schedule and confirm client meetings, draft, and send follow-up communications, and maintain a log of all client interactions.

• Expense Reports: Track and categorize business expenses, prepare and submit expense reports, and ensure receipt reconciliation.

NOTE: You are not required to travel, but this could be an option if you are a good fit and have the capacity to participate in site visits.

Why You’ll Be a Great Fit

You will be a great fit if you spend a lot of time thinking about how to make your life, your home, and your work more efficient, and agree that there is always room to ask, “How could this be better?”  You loved buying and labeling your school supplies for school each year when you were in school. You like rewriting your “to-do” list once you have crossed a few things off because you like a nice, tidy “to-do” list and enjoy crossing things off your list. While a zero inbox is not required at the end of the day, you aspire to it, even if you are not always successful.

You will also be a great fit if you have...

• 3+ years of experience in project coordination, ideally within consulting or government sectors.

• Ability to adhere to an east coast schedule, regardless of where you reside.

• A virtual environment that is quiet, professional, and has reliable internet.

• Ability to process information quickly and manage multiple tasks simultaneously.

• Strong organizational skills and proven ability to efficiently manage calendars, meetings, and follow-up processes.

• Excellent written and verbal communication skills, with the ability to adapt to different audiences.

• Proven experience handling confidential tasks and information with discretion and professionalism.

It would be useful if you have:

• Familiarity with government consulting or justice system operations.

• An understanding of federal grant-making.

• A passion for fostering collaborative partnerships and driving innovative solutions.

What We Offer

Rulo Strategies is committed to creating a flexible schedule that meets the needs of a diverse workforce. Applicants preferring employment as an independent contractor (30 to 40 hours per week) will be offered an hourly rate ranging from $40/hour to $43/hour.

Applicants preferring a full-time salaried position can anticipate an annual salary of $57,000 - $62,000 for full-time staff. Actual salaries will be based on several factors, including experience and education.

Rulo Strategies offers full-time employees comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life insurance; opportunities to save using a flexible spending account; retirement benefits to help prepare for the future; and flexible, remote work to maintain a good work-life balance.

If you are ready to make an impact at Rulo Strategies, we would love to hear from you!